Dropbox Backup Set

Starting with AhsayOBM 9.9, users can now create backup sets that feature additional Backup scopes for the Dropbox Cloud type that allows users to backup and restore personal or team files / documents with a Dropbox Business Account.

The following will be discussed in this section:

• Account type and Backup scope
  • Account type
  • Backup scope
• Backup Sources
• Creating a Dropbox Backup Set
• Restore
• Migration

Account type and Backup scope

Account type

When creating a new Backup set using Dropbox, the type of account that is used to create the Backup set will determine what Backup scope is available to them during the backup set creation process. These account types are further affected by whether or not said accounts are Admin or Non-Admin accounts.

For reference, here are the Account types and the Backup scopes available to them:

Backup scope

There are two Backup scopes that users can select during the backup set creation process:

• Entire team

  This option is only available for users who use Admin-type Dropbox Business Accounts for their Dropbox backup set. With this option selected, users will be able to select all files and folders that are available to them within their Dropbox team workspace.

  Personal Accounts and Non-Admin Business Accounts are incompatible with the Entire team option – when trying to create a backup set with this option selected using said account types, an error message will appear when trying to login to Dropbox to acquire the authentication code.

  

  For more information regarding the differences between Shared Folders, Team Folders, and Team Members, you may check this FAQ.

• This Dropbox user only

  This option is available for both Personal Accounts and Business Accounts, regardless if they are Admin or Non-Admin accounts. However, Personal Accounts shall be limited to accessing their own personal files and folders for backup and restore.

  Business Accounts meanwhile can, in addition to their own personal files and folders, select Team Folders and the files and folders of other Team Members, depending on whether the account is an Admin or Non-Admin account.

  For reference, the difference between Admin and Non-Admin Business accounts are as follows:

  Account type	Available files/folders
  Personal account	Can only select personal files as backup source
  Business account (Admin)	Can select Team Folders, and the personal files/folders of the business/admin account in Team Members.
  Business account (Non-Admin)	Can select Team Folders, but limited to personal files/folders of the account only in Team Members.

Backup Sources

There are three primary folders that can be selected as backup sources by users. The visibility and availability of each is contingent on the account type and backup scope selected by the user upon making the backup set.

• Shared Folders

  Shared Folders contain folders and documents that are shared with the Team by its members. This folder type is visible/accessible only by users who log in with an Admintype Business Account using the Entire team option as the Backup scope.

• Team Folders

  Team Folders are those folders/files marked as accessible for Team Members by Admins of a Team workspace. So long as a folder/file is marked in such a way, this backup source is visible/accessible to users who log in with Admin or Non-Admin Business Accounts with either Entire team or This Dropbox user only as the selected Backup scope.

• Team Members

  The Team Members backup source gives users the ability to back up files and folders of other users on Dropbox provided that they are part of your Dropbox Team. This backup source is visible/accessible only to users who log in with Admin or Non-Admin Business Accounts with either Entire team or This Dropbox user only as the selected Backup scope.

  The ability to select a team member’s files and folders as backup sources is only available when selecting the Entire team Backup scope option.

  • Admin Business Accounts with This Dropbox user only selected are restricted to accessing the files and folders of said Admin Business Account only.
  • Non-Admin Business Accounts with This Dropbox user only selected are restricted to accessing their own files and folders.

Creating a Dropbox Backup Set

1. Log in to the AhsayOBM application user interface.

2. In the AhsayOBM main interface, click Backup Sets.

   

3. Create a Cloud File backup set by clicking the Add button.

4. Enter a “Name” for your backup set and select Cloud File Backup from the “Backup set type” drop down menu.

   

5. Select Dropbox from the "Cloud type" drop down menu.

   

6. Select a backup scope.

   

7. Click Test. The Dropbox login page will then open – enter the login details of your preferred account. For details regarding account types, please refer to this section.
8. Click Allow to permit AhsayOBM to access the contents of your Dropbox.

9. Copy and paste the generated code to AhsayOBM where you will be prompted to enter; click OK to confirm. Then, click Next to proceed.

   

10. In the “Backup Source” window, select the file and/or folders that you would like to back up. Enable Show Files to display the individual file (s) for backup. Click Next to proceed.

    

11. For configuring the "Schedule", "Destination", "Encryption", and "Windows User Authentication", follow the steps under "Create a Backup Set" in the Cloud File Backup and Restore section.
12. Click Close or Backup now to finish.

Restore

The Restore function for Dropbox Cloud File backup sets retains the same Restore Destinations as other Cloud File backup sets, with these destinations being:

• Local machine
• Original location
• Alternate location

Although the Local machine and Original location options remain the same, with v9.9, restoring a Dropbox backup set allows users to select specific folders/locations within the Dropbox workspace where they may restore their files to.

However, users are only allowed to restore files back to the original backup source they were sourced from (i.e. Folders/Documents backed from the Shared Folders backup source may only be restored to anywhere within Shared Folders, etc).

Migrating from an Existing Backup Set

In instances where a backup set using Dropbox and a Business Account has already been made prior to v9.9, AhsayOBM will ask the user if they wish to migrate the backup set to v9.9. Saying yes to this prompt will continue the process of migrating the backup set to v9.9 standards, including the new file structure that allows users to select between Backup scopes as well as files and folders between Shared Folders, Team Folders, and Team Members.

To migate an existing backup set to v9.9, please do the following:

1. Log in to the AhsayOBM application user interface.

2. In the AhsayOBM main interface, click Backup Sets.

   

3. In the ‘Backup Sets’ menu, look for the pre-v9.9 Dropbox backup set from the list of backup sets available.

   

4. Upon selecting the backup set, a prompt will appear in the following screen asking whether you wish to migrate the current backup set to v9.9. Select Yes.

   

5. In the following screen, you will be asked to select a Backup scope. You may choose between Entire team and This Dropbox user only:

   • Entire team - will cause an authentication message to appear. A new pop-up window will open, where the user can log-in (if necessary) to their Dropbox account. Copy the authentication code as presented to the dialogue box in AhsayOBM to proceed.

     

     

   • This Dropbox user only - will cause the backup set to automatically be migrated to v9.9
6. Once finished, migration to v9.9 will proceed until completed.