Microsoft 365 License Requirement and Usage

Here are example scenarios of Microsoft 365 license requirement.

Scenario 1: Backing up Microsoft 365 user account in multiple backup sets

The required Microsoft 365 licenses are calculated by the number of Microsoft 365 user accounts that you want to backup.

Example No. 1

To back up one (1) Microsoft 365 user account on multiple backup sets, only one (1) Ahsay Microsoft 365 license is needed.

Example No. 2

To back up two (2) Microsoft 365 user accounts on multiple backup sets, two (2) Ahsay Microsoft 365 licenses are needed.

Example No. 3

To back up three (3) Microsoft 365 user accounts on multiple backup sets, three (3) Ahsay Microsoft 365 licenses are needed.

Scenario 2: Backing up SharePoint Sites (not Personal Sites) under Site Collections in multiple backup sets

The required Microsoft 365 license is zero, but a minimum of one (1) Microsoft 365 add-on module license is needed to start the backup.

Example No. 1

To back up one (1) SharePoint site under Site Collection, one (1) Ahsay Microsoft 365 license is needed.

Example No. 2

To back up any number of SharePoint sites under Site Collection, one (1) Ahsay Microsoft 365 license is needed.

Scenario 3: Backing up files and/or folders under Public Folder in multiple backup sets

The required Microsoft 365 license is zero, but a minimum of one (1) Microsoft 365 add-on module license is needed to start the backup.

Example

To back up files and/or folders under Public Folder, one (1) Ahsay Microsoft 365 license is needed.

Scenario 4: Backing up Microsoft 365 user accounts, files and/or folders under Public Folder and SharePoint Sites under Site Collections in multiple backup sets

The required Microsoft 365 license will depend on the number of unique Microsoft 365 accounts.

Example

To back up three (3) Microsoft 365 user account, files and/or folders under Public Folder, and SharePoint sites under Site Collections on multiple backup sets, three (3) Ahsay Microsoft 365 licenses are needed.

Scenario 5: Backing up Microsoft 365 user accounts and shared mailbox accounts

The required Microsoft 365 license will depend on the number of unique Microsoft 365 accounts.

Example

To back up three (3) Microsoft 365 user account and three (3) Shared mailbox accounts, six (6) Ahsay Microsoft 365 licenses are needed.

Microsoft 365 License Usage in Backup

The number of Microsoft 365 licenses used in a backup can be checked from the backup log. The logs will first display the number of licenses that can be used which is labeled as “Quota (E-mail Account)”. Then it will display the actual number of licenses used “Quota (E-mail account) used in this backup set”. Lastly, it will list the e-mail accounts that were used.

Here is a sample of how it is listed in the log:

[2024/04/26 11:53:58] [info] [-] Quota (E-mail Account): 400
[2024/04/26 11:53:58] [cbs] [-] info,Quota (E-mail Account): 400,0,0,0,,,
[2024/04/26 11:53:58] [info] [-] Quota (E-mail Account) used in this backup set: 12 
[2024/04/26 11:53:58] [cbs] [-] info,Quota (E-mail Account) used in this backup set: 12,0,0,0,,,
[2024/04/26 11:53:58] [info] [-] 1. Abacussam@example.com 
[2024/04/26 11:53:58] [info] [-] 2. BasicZexo@example.com
[2024/04/26 11:53:58] [info] [-] 3. Dave555@example.com
[2024/04/26 11:53:58] [info] [-] 4. alphabetZack@example.com
[2024/04/26 11:53:58] [info] [-] 5. carolinarib@example.com
[2024/04/26 11:53:58] [info] [-] 6. evanmcevan@example.com
[2024/04/26 11:53:58] [info] [-] 7. fredisred@example.com
[2024/04/26 11:53:58] [info] [-] 8. hellohello@example.com
[2024/04/26 11:53:58] [info] [-] 9. mitchellwinner@example.com
[2024/04/26 11:53:58] [info] [-] 10. nonna@example.com
[2024/04/26 11:53:58] [info] [-] 11. quagmire@example.com
[2024/04/26 11:53:58] [info] [-] 12. russlabc@example.com

Run on Server backup log can be found in the path:
%User Home%\%backup username%\db\ClientLogs\Ahsay Cloud Backup Suite\log\%backupset ID%\Backup